Two weeks at a wholesale warehouse, from quotation to supplier bills.
Follow Toko Sinar as it handles a wholesale order from Warung Bu Ani: a quotation, two deliveries, one invoice, then iced coffee and bread restocked from CV Sumber Pangan.
- Wholesale order
- IDR 1,710,000
- Delivery notes
- 2
- Credit limit
- IDR 10,000,000
- Owed to supplier
- IDR 1,095,000
- 011 OctGroup
A wholesale customer with its own terms.
Warung Bu Ani joins the Wholesale group, so wholesale prices apply to it straight away. When Bu Ani buys on credit at the Counter, the IDR 10,000,000 limit is enforced there, and the wholesale order form shows what she still owes.
Customers & creditWarung Bu Ani- Group
- Wholesale
- Bottled iced coffee 250 ml
- IDR 15,000 (retail IDR 18,000)
- White bread
- IDR 13,500 (retail IDR 16,000)
Credit limitIDR 10,000,000
- 022–3 OctOrder
An accepted quotation becomes an order.
A quotation for 60 iced coffees and 60 white breads fills in wholesale prices from the customer group. Toko Sinar prints it and marks it sent, and once Bu Ani agrees, it becomes a sales order without retyping.
Sales & purchasingSO/2026/10/012- 60 × Iced coffee @ IDR 15,000
- IDR 900,000
- 60 × White bread @ IDR 13,500
- IDR 810,000
Order totalIDR 1,710,000
- 035 OctDelivery note
Ship part of it, and the rest stays tracked.
The first delivery leaves the Warehouse with a delivery note: all the iced coffee and 40 white breads. Stock and COGS are recorded on the delivery date, and bread comes from the batch closest to expiry. The remaining 20 breads wait on the order.
Sales & purchasingDO/2026/10/009 · from Warehouse- 60 × Iced coffee
- COGS IDR 435,000
- 40 of 60 × White bread
- COGS IDR 440,000
- Still to ship
- 20 white bread
Delivered, not yet billedIDR 1,440,000
- 048 OctInvoice
Two deliveries, one invoice.
The last 20 breads go out on a second delivery note. Tumra bills exactly what has been delivered and not yet billed, so both deliveries become one invoice and stock is not taken twice.
Invoices & billingInvoice · Warung Bu Ani- DO/2026/10/009
- IDR 1,440,000
- DO/2026/10/011 · 20 × White bread
- IDR 270,000
- Due
- 22 Oct 2026
Invoice totalIDR 1,710,000
- 0512 OctPurchasing
Goods arrive, and stock and payables go up.
Against a purchase order to CV Sumber Pangan, 6 of 10 cartons of iced coffee and 60 white breads arrive on 7-day terms. One carton is damaged and returned against the bill, while the other 4 cartons stay open on the order.
Sales & purchasingReceipt PB/2026/10/006- 6 cartons Iced coffee (72 bottles)
- IDR 522,000
- 60 × White bread
- IDR 660,000
- 1 damaged carton returned
- − IDR 87,000
Owed to CV Sumber PanganIDR 1,095,000
The features behind this workflow.
- Sales & purchasingQuotations, orders, delivery notes, and purchase orders in one flow.
- Customers & creditThe Wholesale group sets prices and the credit limit at the Counter.
- Invoices & billingOne invoice for everything already delivered.
- Products & stockStock by warehouse, with batches and average cost.
- Financial reportsReceivables and payables ageing, plus wholesale reports.
FAQ
Common questions
Does a sales order reserve stock?
No. Stock only leaves when the delivery is recorded, so the goods can still be sold at the till until they’re delivered. The order form shows the stock at the source location and the quantity already promised to other orders, so you know before you promise a customer.
What if a wholesale customer returns goods?
Issue a credit note on their invoice. The goods go back to the location they were delivered from, in proportion to the amount credited. Returning only specific items isn’t available yet, because a credit note is recorded as an amount, not per item.
Can quotations and POs be emailed from Tumra?
Not yet. Quotations, POs, and delivery notes are printed from the browser or saved as PDF, then sent through your own email or WhatsApp. A quotation’s status is changed with the Mark sent button.
Can the cashier give credit to anyone?
No. Credit has to be in a customer’s name, not the walk-in customer’s. It’s refused if the customer’s group doesn’t allow credit, or if their total owed would go over the limit. A customer’s own limit takes precedence over their group’s.
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