Two weeks at a workshop, from fleet servicing to the counter.
Follow Bengkel Sentosa Motor as it serves CV Jaya Logistik: servicing six vehicles, invoicing labour and spare parts, then selling over the counter from the same stock.
- Labour rate
- IDR 150,000/h
- Service hours
- 16 h
- Invoice
- IDR 4,710,000
- Oil stock
- 60 → 35
- 011 OctProject
Fleet servicing becomes a project.
CV Jaya Logistik brings in six vehicles for a scheduled service. Bengkel Sentosa Motor creates an October Fleet Service project with one task per vehicle and a labour rate of IDR 150,000 an hour.
Projects & tasksCV Jaya Logistik- Project
- October Fleet Service
- Tasks
- 6 vehicles
- Start
- 1 Oct 2026
Labour rateIDR 150,000/h
- 021–9 OctHours
Mechanics log hours on every vehicle.
Mechanics run a timer on the vehicle task they are working on. Billable hours build up on the project until they are pulled into an invoice, so no one tallies hours from handwritten job cards.
Time trackingTime logs- Running task
- B 9310 KXT · scheduled service
- Timer
- 0:48:12
- Billable, not yet billed
- 16 h
Labour valueIDR 2,400,000
- 038 OctClient portal
The fleet client sees service progress.
Rina Kusuma from CV Jaya Logistik logs in to the portal to see which vehicles are done and the hours logged. The workshop’s costs and books stay private.
Client portalPortal · Rina Kusuma- Tasks done
- 4 of 6
- Tasks open
- 2
- Hours logged
- 12 h
Progress4 of 6 tasks done
- 0410 OctInvoice
Labour and parts on one invoice.
Service hours are pulled from the project and spare parts are picked from the product list. When the invoice is issued, 24 litres of oil and 6 oil filters leave stock, and both service revenue and product sales are recorded in the books.
Invoices & billingInvoice- 16 service hours × IDR 150,000
- IDR 2,400,000
- 24 × Engine oil 1 L @ IDR 85,000
- IDR 2,040,000
- 6 × Oil filter @ IDR 45,000
- IDR 270,000
Invoice totalIDR 4,710,000
- 0512 OctCounter
Walk-in customers at the counter.
A rider walks in and buys 1 engine oil and 1 oil filter. The IDR 130,000 receipt draws from the same stock used for the fleet service, so the parts count is always one number.
Point of sale (POS)Receipt- 1 × Engine oil 1 L
- IDR 85,000
- 1 × Oil filter
- IDR 45,000
- Total
- IDR 130,000
Oil stock35 litres
The features behind this workflow.
- Projects & tasksOne project per job, one task per vehicle.
- Time trackingA timer per task. Billable hours wait until they are billed.
- Products & stockSpare parts by location with average cost.
- Invoices & billingHours and stocked goods on one invoice.
- Point of sale (POS)Over-the-counter sales from the same stock.
- Client portalClients see progress and invoices without asking.
FAQ
Common questions
What’s the difference between a milestone and a task?
A task is a single piece of work with an assignee, an hour estimate, a deadline and a Kanban column, and time is always logged against a task. A milestone groups several tasks within a project and has its own deadline, status and an optional fee you can bill. You add milestones from Milestones & Collaboration on the project page.
Are all hours automatically billed?
No. Only billable sessions on tasks billed by time log under Hourly projects are eligible. Hours on Fixed Price, Retainer, or Non-billable projects are tracked for workload analysis but are never pulled into invoices. You choose which hours to import.
Are invoices sent as a PDF attachment?
Not yet. Emails from Tumra are plain text: your template, the amount, the due date, and your payment details. If the client has portal access (Agency and Bisnis plans), the email includes the link. Need a PDF? Open Print, save it as PDF, send it yourself, then press Mark as Sent.
Can the till be used offline?
Not yet. The till runs in the browser and needs an internet connection when you press Pay. If the connection drops mid-sale, pressing Pay again carries on with the same sale, so the goods and the money aren’t recorded twice.
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