The first six weeks at a software house, from contract to the first stage paid.
Follow PT Rangkai Digital building a warehouse app for PT Nusa Agro Mandiri: a four-month contract in four stages, a five-person team, the schedule in a Gantt Chart, and the first stage paid.
- Contract value
- IDR 240,000,000
- Payment stages
- 4 milestones
- Hours logged
- 486 h
- Stage 1
- IDR 53,280,000
- 011 SepProject
A four-month contract split into four stages.
PT Nusa Agro Mandiri orders a warehouse app worth IDR 240,000,000. PT Rangkai Digital creates a Fixed price project with four milestones: Analysis & Design, Sprint 1, Sprint 2, and UAT & Go-live, each with its own dates and fee.
Projects & tasksWarehouse App- Analysis & Design
- IDR 48,000,000
- Sprint 1 · Sprint 2
- IDR 72,000,000 each
- UAT & Go-live
- IDR 48,000,000
Project valueIDR 240,000,000
- 021 SepTeam
Everyone sees their own part of the work.
Maya joins as Project manager, and two developers and a QA tester join as Staff. Under Team access, the project is opened to them alone, and the contract value is visible only to Arif as Owner.
Team & rolesTeam & Users- Owner
- Arif
- Project manager
- Maya
- Staff
- 2 developers, 1 QA
Seats used5 of 5
- 031 Sep–9 OctHours
Team hours set against the hours agreed.
Developers and QA run a timer on sprint tasks. A fixed-price project is not billed by the hour, but the project page compares hours spent with hours agreed, and the dashboard shows each person’s workload this week.
Time trackingWarehouse App- Agreed
- 1,100 h
- Task estimate
- 1,040 h
- Spent to 9 Oct
- 486 h
Agreed hours left614 h
- 0430 SepClient portal
The client follows the schedule in a Gantt Chart.
Hendra Wijaya from PT Nusa Agro Mandiri opens the portal to see the project’s milestones, tasks, and Gantt Chart, and comments directly on tasks. Comments marked Team only never appear.
Client portalPortal · Hendra Wijaya- Analysis & Design
- Completed
- Sprint 1
- In Progress
- Sprint 2
- Planned
Go-live18 Dec 2026
- 051 OctInvoice
The first stage is billed from its milestone.
Analysis & Design was completed on 25 Sep. On the invoice, Arif picks Bill an agreed fee, takes that milestone’s fee, and adds 11% VAT. The project page now shows IDR 48,000,000 billed and IDR 192,000,000 left.
Invoices & billingINV/2026/10/014- Analysis & Design milestone fee
- IDR 48,000,000
- VAT 11%
- IDR 5,280,000
- Due
- 31 Oct 2026
Invoice totalIDR 53,280,000
- 0612 OctPayment
The first stage is paid, PPh 23 recorded.
PT Nusa Agro Mandiri transfers IDR 52,320,000 and withholds IDR 960,000 of PPh 23, 2% of the fee. The payment is recorded once, the invoice is paid, and the journal writes itself.
Payments & expensesPayment- Bank transfer
- IDR 52,320,000
- PPh 23 withheld
- IDR 960,000
- Invoice status
- Paid
Not yet billed from the projectIDR 192,000,000
The features behind this workflow.
- Projects & tasksMilestones as payment stages, the schedule in Kanban and a Gantt Chart.
- Team & rolesProject managers and staff work without seeing the contract value.
- Time trackingTeam hours against the hours agreed, by task and milestone.
- Client portalClients see milestones, tasks, and the Gantt Chart themselves.
- Invoices & billingMilestone fees billed as payment stages, VAT calculated.
- Payments & expensesPPh 23 withheld by the client is recorded too.
FAQ
Common questions
What’s the difference between a milestone and a task?
A task is a single piece of work with an assignee, an hour estimate, a deadline and a Kanban column, and time is always logged against a task. A milestone groups several tasks within a project and has its own deadline, status and an optional fee you can bill. You add milestones from Milestones & Collaboration on the project page.
Can Gantt charts be dragged with dependencies?
Not yet. The Gantt chart provides a timeline view across 1, 3, or 6 months. Dates are adjusted from task or milestone edit modals. Task dependencies and recurring projects are planned for upcoming updates.
Can all team members see every project and its budget?
Owners, admins, project managers, and finance roles see all projects. Staff members only see projects open to all staff or assigned directly to them. Fees, rates, and project values are restricted to finance roles.
What can clients never see?
“Team only” comments, non-billable tasks, hidden projects or tasks, draft invoices, budgets, costs, expenses, and the books. What they do see: team members’ names on time logs, and the unit prices on the lines of issued invoices.
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